Microsoft 365 backup for SMB

Microsoft 365 backup for small and mid-size businesses, chosen and tested for you.

Microsoft 365 keeps your service running, but a separate backup is what protects you when mail, files, or Teams content are deleted, overwritten, or hit by ransomware.

Small businesses rarely have a dedicated backup administrator, so the best option is usually the one that is simple to run and proven to restore. Rua Technologies helps you choose between the leading options, deploy it, and test recovery.

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Backup options

Microsoft 365 backup options that suit smaller teams.

Options for small and mid-size businesses

All-in-one

Acronis Cyber Protect Cloud

Backup plus security in one platform

Backup for Microsoft 365 alongside anti-malware, endpoint management, and disaster recovery in one platform. A good fit if you also want your PCs and servers protected by the same vendor and console.

IncludedBackup for Microsoft 365, with email archiving and email security options
  • Covers Exchange Online, OneDrive, SharePoint, and Teams
  • One platform for backup, security, and endpoint management
  • Well suited to businesses working with an IT partner
  • Part of the wider Acronis range for businesses and MSPs

Datto SaaS Protection and Backupify

Set-and-forget SaaS backup

Reviewers position these as simple, automated SaaS backup for small businesses and the IT providers who support them. They suit teams that want backup to run quietly in the background.

IncludedAutomated cloud backup for Microsoft 365 workloads
  • Aimed at SMBs and managed service providers
  • Automated, low-maintenance backup
  • Reviews mention some limits, such as single sign-on support, so check current features
  • Best for teams with no in-house backup administrator

Keepit

Backup stored outside Microsoft

Stores backup data independently of Microsoft in vendor-managed data centres, which matters if you want a copy that does not depend on the same cloud as your live data.

IncludedCloud-native backup for Microsoft 365 with independent storage
  • Infrastructure independent of Microsoft
  • Strong governance and audit controls
  • Suits compliance-minded smaller organisations
  • Best for businesses that want a fully separate backup copy

Veeam Data Cloud for Microsoft 365

Mainstream and widely deployed

A well-known platform with strong restore options and predictable per-user packaging. It is a common choice for mid-market teams, and a safe pick if you value a familiar brand.

IncludedBackup for Microsoft 365 as a managed cloud service
  • Broad coverage and granular restore
  • Managed service option, so no servers to run
  • Widely deployed, so skills are easy to find
  • Best for growing mid-market firms

Druva Microsoft 365 Backup

SaaS-native with cyber resilience focus

A SaaS-native option that combines backup, immutability, anomaly detection, and governance without requiring you to manage backup infrastructure.

IncludedCloud-native backup for Microsoft 365 with immutability and anomaly detection
  • No backup infrastructure to manage
  • Immutable backups and anomaly detection
  • Suits security-conscious mid-size teams
  • Best for firms that prioritise ransomware resilience

Microsoft 365 Backup (native)

Backup built into the Microsoft admin experience

Microsoft now offers its own backup service with native administration and fast restores. Reviewers note some gaps, such as limited coverage of Teams chat content, so check it against your needs.

IncludedNative backup for Exchange, SharePoint, and OneDrive, managed from Microsoft 365 administration
  • Managed in the same admin centre you already use
  • Fast restore for supported workloads
  • Coverage differs from third-party tools, so compare workloads first
  • Best for Microsoft-first teams with simple needs

Features, coverage, and packaging change often. Availability of each product through Rua depends on current vendor agreements, so ask us which options we can supply and support today.

Want the background first? Read our Microsoft 365 backup guide, see Microsoft 365 for SMB, explore Acronis backup, or see Veeam.

How to choose

Five questions that decide the right backup for your business.

What must be recoverable?

List mailboxes, OneDrive, SharePoint sites, and Teams data you cannot afford to lose, and confirm each option covers them.

Who will run it?

If nobody on your team will manage backup, favour a fully managed SaaS option or work with an IT partner.

Do you need security too?

If you also want endpoint protection, an all-in-one platform can replace several tools.

How fast must you recover?

Agree an acceptable recovery time first, then test a restore before relying on any product.

Do you have compliance needs?

Look at retention, audit trails, and whether backup data is stored independently of Microsoft.

FAQ

Common questions about Microsoft 365 backup for SMB.

QDoes a small business really need Microsoft 365 backup?

Yes. Microsoft protects the service, but you are responsible for your data. A separate backup helps if content is deleted, overwritten, or encrypted by ransomware.

QIs Microsoft 365 retention the same as backup?

No. Retention and recycle bins help with some recovery cases, but they are not a separate, independent copy of your data.

QWhat should an SMB back up in Microsoft 365?

At minimum Exchange Online mailboxes, OneDrive, and SharePoint. Teams content is also worth covering, and not every option protects Teams equally.

QWhich Microsoft 365 backup is best for a small business?

It depends on who will manage it and whether you also want endpoint security. Options such as Acronis, Datto, and Keepit are popular with smaller teams, while Veeam and Druva also suit growing mid-size firms.

QCan Rua Technologies help us choose and set it up?

Yes. We help you compare options, deploy the one that fits, and run a restore test. Contact us to confirm which products we can supply for your requirement.

Not sure which Microsoft 365 backup to pick?

Tell us how many users you have and what you need to protect, and we'll recommend an option that fits.

UsersRoughly how many Microsoft 365 users you have.
DataMailboxes, OneDrive, SharePoint, and Teams to protect.
PrioritiesSimplicity, compliance, security, or recovery speed.