Data loss prevention

Stop sensitive data from leaving where it shouldn't — without blocking normal work.

Rua Technologies implements data loss prevention and compliance controls using Microsoft Purview, Forcepoint, and Trellix, tuned to your regulatory and retention requirements.

DLP done well is invisible to most users and only intervenes when it matters — that's the balance we tune for during rollout.

Talk to a DLP specialist See what's included

What's included

Data protection built into how your team already works.

01Classify

Data classification & labeling

Sensitivity labels applied automatically or by users, so protection follows the data wherever it goes.

  • Sensitivity label design and taxonomy
  • Automatic classification rules
  • User-applied labeling training
  • Label-based encryption and access control
  • Label analytics and adoption tracking

Best for: Organizations handling financial, health, or personally identifiable data.

Typical timeline: Classification design typically takes 1–2 weeks.

02Enforce

DLP policy design

Rules that catch sensitive data leaving through email, file shares, or cloud apps, tuned to reduce false positives.

  • Microsoft Purview DLP policy configuration
  • Forcepoint and Trellix policy deployment
  • Endpoint, email, and cloud app coverage
  • Policy testing before enforcement
  • Exception handling workflow

Best for: Businesses that need enforceable data handling rules across multiple channels.

Typical timeline: Policy design and testing typically takes 2–3 weeks.

03Monitor

Insider risk management

Monitoring for risky data-handling patterns — like mass downloads before a resignation — without invasive surveillance.

  • Insider risk policy configuration
  • Risk indicator monitoring
  • Investigation workflow setup
  • Alert triage and escalation
  • Privacy-conscious monitoring scope

Best for: Organizations concerned about data walking out the door with departing employees.

Typical timeline: Insider risk policies typically take 1–2 weeks to configure.

04Document

Compliance & retention

Retention, eDiscovery, and audit-ready documentation aligned to the regulations that apply to your business.

  • Retention policy configuration
  • eDiscovery setup for legal holds
  • Compliance framework mapping
  • Audit-ready reporting
  • Periodic policy review

Best for: Regulated businesses that need to demonstrate compliance during an audit.

Typical timeline: Compliance configuration typically takes 1–3 weeks depending on framework.

05Assess

Data discovery & risk assessment

A baseline scan to find out where sensitive data actually lives across your environment before policies are built around guesswork.

  • Sensitive data discovery scan
  • Data inventory and risk mapping
  • Shadow data and unmanaged storage identification
  • Risk prioritization by data type and location
  • Baseline report before policy design

Best for: Organizations that don't have a clear picture of where their sensitive data actually sits.

Typical timeline: Initial discovery scan typically completed within 1–2 weeks.

06Govern

Cloud app & SaaS data governance

Data controls extended to the SaaS and cloud apps your team actually uses, so sensitive data isn't only protected inside email and files.

  • Cloud app discovery (shadow IT visibility)
  • SaaS data access policy configuration
  • Cloud app DLP policy extension
  • Third-party app risk scoring
  • Ongoing cloud app inventory review

Best for: Organizations using multiple SaaS tools beyond Microsoft 365 or Google Workspace who want consistent data controls.

Typical timeline: Cloud app governance setup typically takes 2–3 weeks depending on app count.

FAQ

Common questions about data loss prevention.

QWhat's the difference between Purview DLP and Forcepoint/Trellix?

Microsoft Purview DLP is built into Microsoft 365 and works well for organizations centered on that platform; Forcepoint and Trellix offer broader, platform-agnostic coverage for mixed or on-prem environments.

QWill DLP block legitimate work?

Policies are tested against real usage patterns before enforcement, and exception workflows handle legitimate edge cases without blanket blocking.

QDo we need DLP if we're a small business?

If you handle customer financial data, health records, or other regulated information, DLP is worth considering regardless of size — the risk isn't proportional to headcount.

QWhat is insider risk management?

It's monitoring for data-handling patterns that suggest risk — like unusual download volume before a resignation — handled with privacy-conscious scope, not blanket surveillance.

QCan you help us meet a specific compliance framework?

Yes. We map DLP and retention policies to the specific framework you need to satisfy, whether that's a data protection regulation or an industry-specific requirement.

Get in touch

Handling sensitive or regulated data?

Tell us what you're protecting and any compliance requirements — we'll recommend the right DLP approach.

Data typesWhat you're protecting — PII, financial, or IP.
ComplianceAny regulatory requirements you're working under.
Current toolsWhat's in place today, if anything.