Zoho Suite

Zoho Mail, Workplace, and Zoho One licensing for cost-conscious teams.

Rua Technologies delivers enterprise IT solutions including Microsoft 365, Azure, cybersecurity, cloud migration, managed IT services, and digital transformation tailored to modern businesses.

Rua Technologies is an authorized Zoho partner, helping businesses across Bhopal, Indore, Nagpur, the NCR, and the rest of India move to Zoho Mail or the wider Zoho One suite, set up custom domains correctly, and keep licensing and admin console configuration under one accountable team.

Most Zoho engagements start with one of two needs: a lower-cost alternative to Microsoft 365 or Google Workspace for email and collaboration, or a single Zoho One license that replaces a patchwork of separate CRM, finance, and HR tools with one connected platform. We scope the plan, migrate mailboxes without downtime, and configure the admin console so the switch holds up day to day.

Talk to a Zoho specialist See plans & pricing

Plans

Mail and workplace plans for every team size.

We help you choose the right Zoho edition, migrate mailboxes safely, and configure the admin console for security and compliance.

Email plans

Zoho Mail Lite

Business · Entry-level email

Business-grade hosted email on a custom domain with essential mailbox and calendar features for small teams. It's the right starting point for organizations that just need reliable, ad-free business email without a full collaboration suite.

Included5GB or 10GB mailbox options, custom domain email, calendar, contacts
  • Lower-cost entry email plan
  • Custom domain support
  • Good fit for small teams
  • Ad-free, reliable business inbox
  • Calendar and contacts included
  • DNS and MX record setup handled for you
  • Straightforward upgrade path to Premium

Zoho Mail Premium

Business · Larger mailboxes

Larger mailbox storage plus Streams for internal team communication and Active Sync for mobile devices. This is the plan teams settle on once 5-10GB mailboxes start filling up or they need to host email for more than one domain.

Included50GB mailbox, Streams, Active Sync, email hosting for multiple domains
  • Larger storage than Mail Lite
  • Mobile device sync included
  • Supports multiple domains
  • Internal team Streams included
  • 50GB mailbox per user
  • Good fit for teams outgrowing Lite
  • Same one-team migration and setup

Zoho Mail Free

Business · Free forever plan

A genuinely free tier for very small teams — up to 5 users with 5GB per mailbox and full custom-domain email, no trial period or forced upgrade. We still handle the domain and DNS setup so it's configured correctly even at this tier.

Included5GB mailbox for up to 5 users, custom domain email, calendar, contacts
  • Free for up to 5 users
  • No trial period or expiry
  • Good fit for very small teams or startups
  • Custom domain email included
  • 5GB mailbox per user
  • Domain and DNS setup handled for you
  • Same easy upgrade path to Lite or Premium

Workplace & suite plans

Zoho Workplace Standard

Business · Core collaboration suite

Email plus the core Zoho productivity apps — Writer, Sheet, Show, and Cliq — for everyday team collaboration. It's the entry point for teams that want document editing and internal chat alongside their mailbox, not just mail on its own.

Included30GB mailbox, WorkDrive (1TB team storage), Writer, Sheet, Show, Cliq
  • Best for small to mid-size teams
  • Includes shared team storage
  • Core docs and chat apps included
  • Single console for mail and collaboration
  • 30GB mailbox per user
  • Writer, Sheet, Show, and Cliq included
  • 1TB shared WorkDrive storage
Popular

Zoho Workplace Professional

Business · Extended storage & tools

Everything in Standard with more mailbox and shared storage, plus Bookings and additional collaboration tools. Most growing teams land here once WorkDrive space and mailbox limits on Standard start getting in the way.

Included100GB mailbox, WorkDrive (5TB team storage), Bookings, Meeting, Connect
  • More storage than Standard plan
  • Adds scheduling and meeting tools
  • Best for growing teams
  • Connect for internal social/collaboration
  • 100GB mailbox per user
  • 5TB shared WorkDrive storage
  • Bookings for client scheduling

Zoho One

Enterprise · Unified operating system for business

A single license covering Zoho's full suite of 45+ business apps — mail, collaboration, CRM, finance, and HR — priced per employee. This is where organizations consolidating several separate SaaS tools into one vendor and one bill tend to land.

IncludedZoho Mail, Workplace, CRM, Books, People, and the full Zoho app catalogue
  • 45+ apps under one license
  • Priced per employee, not per app
  • Single admin console for the whole business
  • Replaces multiple point-solution subscriptions
  • Mail, Workplace, CRM, Books, and People included
  • Cross-app data flows without separate integrations
  • Best for consolidating several SaaS tools into one bill

Plan availability, included features, and licensing requirements can vary by region and agreement. Contact Rua for a tailored recommendation.

Core apps

The Zoho apps we configure and support.

Zoho Mail

Hosted email

Custom-domain business email with spam filtering, mobile sync, and mailbox storage that scales with your plan. We handle MX record setup, SPF/DKIM/DMARC configuration for deliverability, and staged migration from your existing provider.

CoversDomain and DNS setup, alias and group configuration, migration from Microsoft 365 or Google Workspace
  • Custom domain email
  • Migration from Microsoft 365, Google Workspace, or legacy mail
  • Storage varies by plan
  • SPF, DKIM, and DMARC configured for deliverability
  • Spam filtering and mobile sync
  • Alias and group configuration
  • Staged migration with no mailbox downtime

WorkDrive

Cloud storage & sharing

Team-based cloud storage with shared drives, version history, and granular sharing controls. We set org-wide sharing defaults and organize team folders so file ownership doesn't disappear when someone leaves the organization.

CoversShared drive setup, sharing permission policies, storage allocation by plan
  • Team-based shared storage
  • Version history and recovery
  • External sharing controls
  • Ownership transfer for departing employees
  • Shared drives organized by team
  • Org-wide sharing defaults set up front
  • Storage allocation matched to your plan

Writer, Sheet & Show

Docs, spreadsheets & slides

Zoho's document, spreadsheet, and presentation apps, with real-time co-editing and offline access. We configure default sharing permissions and integrate them with WorkDrive so version control stays consistent across the team.

CoversApp rollout, template setup, co-editing permissions
  • Real-time collaborative editing
  • Offline access on desktop and mobile
  • Integrated with WorkDrive storage
  • Import/export compatible with Microsoft Office formats
  • Default sharing permissions configured
  • Templates set up for common document types
  • Consistent version control across the team

Cliq

Team chat & calling

Internal team messaging with channels, huddles, and calling, replacing scattered email threads for day-to-day coordination. We set up channel structure and integrations with Mail and WorkDrive so notifications land where your team actually works.

CoversChannel setup, integration with Mail and WorkDrive, guest access configuration
  • Channels and direct messaging
  • Voice and video calling
  • Integrates with Zoho Mail and WorkDrive
  • Guest access for external collaborators
  • Channel structure set up per team
  • Huddles for quick voice check-ins
  • Notifications routed to where your team works

Weighing Zoho against Microsoft 365 or Google Workspace?

Tell us your user count and current email provider, and we'll recommend the right Zoho plan and migration path.

Emailsales@ruatechnologies.com
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ScopeZoho licensing, migration, and admin setup
ResponseA practical recommendation within one business day