Microsoft 365 licensing, deployment, and support for growing organizations.
Rua Technologies delivers enterprise IT solutions including Microsoft 365, Azure, cybersecurity, cloud migration, managed IT services, and digital transformation tailored to modern businesses.
We help businesses across Bhopal, Indore, Nagpur, the NCR, and the rest of India choose the right Microsoft 365 plan, provision tenants correctly the first time, and keep licensing, security, and renewals under one accountable team.
Business, enterprise, and frontline plans for every team.
We help you select, provision, migrate, secure, and manage the Microsoft 365 plan that fits your users and operational needs.
Business plans
Built for growing organizations
Business BasicLightweight web and mobile Office apps to get a growing team productive fast, with no desktop installs required.
Core identity and access management for up to 300 users
Word, Excel, PowerPoint, and Outlook for web and mobile
Custom business email on your own domain via Exchange Online
Chat, calling, and meetings with Microsoft Teams
1TB OneDrive cloud storage per user
Copilot Chat AI assistant with web grounding included
Automatic spam and malware filtering
Up to 300 usersCloud-only
Business StandardEverything in Business Basic plus fully installed desktop apps for teams that need offline, full-featured Office.
Everything included in Business Basic
Desktop Word, Excel, PowerPoint, and Outlook for Windows and Mac
Microsoft Loop, Clipchamp, Bookings, and webinar hosting
Installable on up to 5 PCs/Macs, 5 tablets, and 5 phones per user
Core identity and access management for up to 300 users
Copilot Chat AI assistant across Word, Excel, and Outlook
Up to 300 usersDesktop apps
Business PremiumBusiness Standard plus managed security and device controls for teams handling sensitive data or remote devices.
Everything included in Business Standard
Microsoft Entra ID for policy-based identity and access management
Microsoft Intune for device enrollment and compliance policies
Microsoft Defender for Business — AI-powered ransomware and malware protection
Defender for Office 365 email threat protection
Microsoft Purview data loss prevention and information protection
Windows 11 Pro upgrade rights
Up to 300 usersSecurity & device mgmt
Apps for businessDesktop, web, and mobile Office apps only — pairs well alongside an existing mailbox or Google Workspace setup.
Desktop Word, Excel, PowerPoint, and Outlook
Web and mobile versions of Office apps
1TB OneDrive cloud storage per user
No hosted business email or Microsoft Teams included
Installable on up to 5 devices of each type per user
Up to 300 usersApps only
Most deployed
Enterprise plans
For advanced compliance and scale
Microsoft 365 E1The entry-level enterprise plan for organizations that are cloud-first and don't need installed desktop apps.
Exchange Online business-class email and calendaring
Microsoft Teams, SharePoint, and OneDrive at enterprise scale
Word, Excel, PowerPoint, and OneNote for web and mobile
No user limit, unlike Business plans capped at 300
Standard Microsoft Purview audit and compliance logging
No user limitCloud-only
Microsoft 365 E3The most widely deployed enterprise tier — adds desktop apps and baseline identity, device, and compliance controls.
Everything included in E1
Desktop Word, Excel, PowerPoint, and Outlook for Windows and Mac
Microsoft Intune Plan 1 for device management
Microsoft Entra ID Premium P1 for conditional access
Microsoft Purview information protection and legal hold/eDiscovery (Standard)
Windows 11 Enterprise upgrade entitlement
No user limitMost deployed
Microsoft 365 E5The top enterprise tier, layering advanced security, compliance, and analytics on top of E3.
Everything included in E3
Microsoft Defender for Office 365 Plan 2 advanced threat protection
Microsoft Entra ID Premium P2 with identity protection
Power BI Pro for enterprise-wide reporting and dashboards
Microsoft Teams Phone (Cloud PBX) calling built in
Advanced eDiscovery, insider risk management, and Purview Audit Premium
No user limitAdvanced security
Apps for enterpriseEnterprise-licensed Office apps without the identity, device, and compliance add-ons of E3/E5.
Desktop, web, and mobile Word, Excel, PowerPoint, and Outlook
Cloud file storage via OneDrive
No hosted email, Teams, or security add-ons included
Commonly paired with an existing on-prem or third-party mailbox
Installable on up to 5 PCs/Macs, 5 tablets, and 5 phones per user
Shared computer activation for RDS, Citrix, and VDI environments
Group Policy and Configuration Manager deployment tooling for IT admins
Free FastTrack deployment assistance for eligible user counts
No user limitApps only
Frontline plans
For deskless and shift-based teams
Microsoft 365 F1Secure communication and collaboration for shift-based and deskless workers on shared or mobile devices.
Microsoft Teams chat, calling, and shift scheduling
Web and mobile Office apps for quick edits on the go
SharePoint and OneDrive access for shared content
Viva Engage communities for frontline communication
No dedicated Exchange Online mailbox included
Per frontline workerNo mailbox
Microsoft 365 F3Everything in F1 plus a restricted mailbox and device management for frontline teams that need email.
Everything included in F1
Restricted 2GB Exchange Online mailbox per user
Microsoft Intune device management for shared/mobile devices
Microsoft Purview data loss prevention basics
Priced per frontline worker, separate from desk-worker licensing
Per frontline workerRestricted mailbox
Microsoft 365 F5 Security & ComplianceAn add-on layer for F1 or F3 that brings E5-grade security and compliance to frontline workers at a lower cost — not a standalone plan on its own.
Requires an existing Microsoft 365 F1 or F3 base license
Available as Security, Compliance, or combined Security & Compliance
Brings most Microsoft 365 E5 security and compliance capabilities to frontline pricing
Popular with regulated industries — healthcare, retail, and financial services
Add-onSecurity & compliance
Teams Phone for Frontline WorkersA lower-cost calling add-on built specifically for shared and mobile frontline devices — priced well below standard Teams Phone.
Add-on to Microsoft 365 F1 or F3 only, not Business or Enterprise plans
Common-area phone support for shared devices in shops, wards, and warehouses
Walkie Talkie push-to-talk calling from the Teams mobile app
Auto-attendants, call queues, transfer, and call park included
Add-onFrontline calling
Office 365 plans
Cloud apps without device management
Office 365 E1The cloud-only entry point into Microsoft's enterprise productivity suite, without desktop apps or device/identity add-ons.
Web and mobile versions of Word, Excel, PowerPoint, and Outlook
Exchange Online, Microsoft Teams, and SharePoint at enterprise scale
Exchange Online Protection for baseline spam and malware filtering
No user limit and no installed desktop apps
No Intune device management or Entra ID Premium included
No user limitCloud apps only
Office 365 E3Adds desktop Office apps and stronger compliance tools on top of E1, but stops short of the device and identity management bundled into Microsoft 365 E3.
Everything included in Office 365 E1
Desktop Word, Excel, PowerPoint, and Outlook for Windows and Mac
Unlimited-archive Exchange mailboxes
Standard eDiscovery and legal hold
Azure Rights Management for information rights protection
No Intune or Microsoft Entra ID Premium — that's what separates it from Microsoft 365 E3
No user limitNo device mgmt
Office 365 E5The most advanced Office 365 tier, layering security, voice, and analytics on E3 while still excluding Microsoft 365's device and identity management.
Everything included in Office 365 E3
Defender for Office 365 Plan 2 advanced threat protection
Microsoft Teams Phone with PSTN calling and audio conferencing
Power BI Pro for enterprise-wide reporting
Advanced eDiscovery and compliance analytics
Customer Lockbox for approval-gated access to your data during support cases
Advanced Message Encryption and information barriers for sensitive communications
Customer Key for organization-controlled encryption of your Microsoft 365 data
Communication Compliance to flag policy violations across Teams and email
Still no Intune or Entra ID Premium — pair with a Microsoft 365 add-on if device/identity management is needed
No user limitAdv. security, no Intune
Add-ons for eligible Business and Enterprise plans
Copilot for Microsoft 365AI drafting, summarizing, and analysis embedded across Word, Excel, Outlook, and Teams.
Work-grounded AI chat in Word, Excel, PowerPoint, Outlook, and Teams
Requires an eligible Business or Enterprise Microsoft 365 plan
Data and permissions review recommended before rollout
Licensed and billed per user, separate from the base plan
Add-onAI assistant
Teams PhoneCloud-based calling that turns Microsoft Teams into a full phone system.
Inbound and outbound PSTN calling from Teams
Call transfer, hold, and voicemail transcription
Addable to eligible Business and Enterprise plans
Optional audio conferencing dial-in for meetings
Add-onCalling
Office 365 and Microsoft 365 Enterprise suites share the same E1/E3/E5 naming but aren't interchangeable: Office 365 plans deliver the cloud productivity apps and services, while Microsoft 365 plans bundle in Intune device management and Microsoft Entra ID Premium on top. We help you work out which naming applies to your existing tenant and whether an upgrade path makes sense.
Plan availability, included features, and licensing requirements can vary by region and agreement. Contact Rua for a tailored recommendation.
Side-by-side
Compare plans feature-by-feature.
A closer look at what changes as you move up each tier, similar to how Microsoft lays out its own plan comparison.
Business plans
Basic, Standard, Premium, and Apps for business — all capped at 300 users.
Feature
Basic
Standard
Premium
Apps for business
Users & devices
User limit
300
300
300
300
Installable devices per user
Web/mobile only
5 PC/Mac + 5 tablet + 5 mobile
5 PC/Mac + 5 tablet + 5 mobile
5 PC/Mac + 5 tablet + 5 mobile
Cloud storage (OneDrive)
1TB/user
1TB/user
1TB/user
1TB/user
Productivity apps
Office apps — web & mobile
✔
✔
✔
✔
Office apps — desktop
—
✔
✔
✔
Microsoft Loop & Clipchamp
—
✔
✔
—
Email & collaboration
Custom domain business email
✔
✔
✔
—
Microsoft Teams
✔
✔
✔
—
SharePoint team sites
✔
✔
✔
—
AI
Copilot Chat (included)
✔
✔
✔
—
Microsoft 365 Copilot
Add-on
Add-on
Add-on
Add-on
Security & device management
Entra ID (identity & access)
Free tier
Free tier
Included
—
Microsoft Intune (device mgmt)
—
—
✔
—
Defender for Business
—
—
✔
—
Defender for Office 365
URL click protection
URL click protection
Plan 1
—
Purview data loss prevention
—
—
✔
—
Support
Phone & web support
✔
✔
✔
✔
Enterprise plans
E1, E3, and E5 — no user cap, built for organizations beyond the 300-user Business ceiling.
Feature
E1
E3
E5
Core services
Exchange, Teams, SharePoint, OneDrive
✔
✔
✔
Office apps — desktop
—
✔
✔
Identity & device management
Microsoft Entra ID Premium
—
P1
P2
Microsoft Intune
—
Plan 1
Plan 1
Windows 11 Enterprise entitlement
—
✔
✔
Security & compliance
Defender for Office 365
—
Plan 1
Plan 2
Purview information protection & eDiscovery
Audit (Standard)
Standard
Advanced
Insider risk management
—
—
✔
Analytics & calling
Power BI Pro
—
—
✔
Teams Phone (Cloud PBX)
—
—
✔
Office 365 plans
E1, E3, and E5 — the same tier names as Microsoft 365 Enterprise, but scoped to cloud apps and services only.
Feature
O365 E1
O365 E3
O365 E5
Core services
Exchange, Teams, SharePoint, OneDrive
✔
✔
✔
Office apps — web & mobile
✔
✔
✔
Office apps — desktop
—
✔
✔
Security & compliance
Email security
EOP only
EOP only
Defender for O365 P2
eDiscovery & legal hold
—
Standard
Advanced
Azure Rights Management
—
✔
✔
Identity & device management
Microsoft Intune
—
—
—
Microsoft Entra ID Premium
—
—
—
Voice & analytics
Teams Phone / audio conferencing
—
—
✔
Power BI Pro
—
—
✔
Need device management or Conditional Access alongside these apps? That's the Microsoft 365 E-series above, not Office 365 — we can help confirm which one your tenant is actually licensed for.
Core apps & services
The Microsoft 365 apps we set up, secure, and support.
Collaboration & communicationIdentity & securityProductivity & AI
Microsoft Teams
Chat, meetings & calling
Chat, video meetings, and file collaboration included with every Microsoft 365 business and enterprise plan. We set up channel structure to match how your teams actually work, configure external guest access safely, and tune meeting policies so recordings and permissions land where compliance expects them.
CoversChannel setup, external guest access, Teams Phone add-on, meeting policies
Included with most M365 plans
Teams Phone available as add-on
Guest and external access configuration
Meeting recording and retention policy setup
Exchange Online
Hosted business email
Hosted mailboxes on your own domain, with spam filtering, mobile sync, and shared mailbox support. We handle MX and DNS record setup so mail routes correctly from day one, and run staged migrations from Gmail or on-prem Exchange so inboxes and calendars move over without downtime.
CoversMailbox provisioning, domain and DNS setup, shared/resource mailboxes, migration from legacy email
Custom domain email
Migration from Gmail or on-prem Exchange
Mailbox sizing per plan
SPF, DKIM, and DMARC configured for deliverability
Shared and resource mailbox setup for teams and equipment
SharePoint
Intranet & document libraries
Team sites, document libraries, and permission-managed intranets built on SharePoint Online. We design the site structure around your actual departments and projects, set retention and permission policies before content piles up, and connect it to Teams and OneDrive so files aren't duplicated across three places.
Retention labels and record declaration for compliance
OneDrive
Cloud file storage
Per-user cloud storage with file sync, sharing controls, and offline access across devices. We roll out the sync client fleet-wide, set external sharing defaults so files aren't shared more broadly than intended, and configure known-folder redirection so desktop, documents, and pictures back up automatically.
CoversStorage allocation per plan, sharing and link permissions, sync client rollout
1TB+ storage depending on plan
Device sync configuration
External sharing controls
Known-folder redirection for automatic backup
Files On-Demand for lightweight local storage use
Microsoft Intune
Device management
Cloud-based device and app management for company-owned and BYOD endpoints across Windows, iOS, and Android. We build enrollment profiles once and apply them consistently across the fleet, set compliance policies that actually match your risk tolerance, and separate personal and corporate data on BYOD devices with app protection policies.
Available versionsIntune Plan 1, Plan 2, included in Microsoft 365 E3/E5
Device enrollment and policy
App protection policies
Compliance reporting
BYOD data separation for personal devices
Microsoft Defender
Endpoint protection
Endpoint, identity, and cloud threat protection built into the Microsoft 365 security stack. We enable the Defender components your plan includes, tune detection policies to cut false positives without missing real threats, and set up alert routing so incidents reach your team instead of sitting unread in a console.
Available versionsDefender for Endpoint, Defender for Office 365, Defender for Cloud
Endpoint policy configuration
Threat and alert monitoring
Integration with Microsoft 365
Alert routing and escalation setup
Microsoft Copilot
AI assistant
AI assistant embedded across Word, Excel, Outlook, and Teams for drafting, summarizing, and analysis. We review what data Copilot can see against your existing SharePoint and Teams permissions before rollout, so it doesn't surface content that was never meant to be that discoverable, then plan licensing and adoption in phases.
Available versionsCopilot for Microsoft 365, Copilot Chat
Licensing and rollout planning
Data and permissions review
Adoption and usage guidance
Oversharing risk review before go-live
Custom agent guidance with Copilot Studio
Power BI
Business intelligence
Dashboards and reporting connected to your business data, from simple visuals to enterprise-wide analytics. We connect it to your actual data sources, build the first set of dashboards with your team so the metrics match what people already track, and set refresh schedules so reports don't go stale.
CoversPower BI Pro (included in E5), Power BI Premium, dataset and dashboard setup
Included in Microsoft 365 E5
Dashboard and report design
Data source connections
Scheduled data refresh configuration
Row-level security for data access control
Word, Excel & PowerPoint
Core Office apps
The desktop, web, and mobile apps your team actually writes, models, and presents in every day. We handle deployment and activation across the fleet, set default save locations to OneDrive/SharePoint instead of local drives, and configure AutoSave and co-authoring so version conflicts stop happening.
CoversDesktop/web/mobile rollout, default save locations, co-authoring setup, template libraries
Included with most M365 plans
Desktop apps on Business Standard/Premium and E3/E5
Shared template and branding setup
AutoSave and version history configuration
Outlook
Email & calendar client
The desktop, web, and mobile client that sits on top of Exchange Online for mail, calendar, and contacts. We configure shared calendars and resource booking, set up mobile device profiles for company and BYOD phones, and tune focused inbox and rules so important mail doesn't get buried.
The identity backbone behind every Microsoft 365 sign-in, conditional access rule, and single sign-on connection. We configure multi-factor authentication and conditional access policies that match your risk profile, connect single sign-on for the other business apps you already use, and clean up stale guest accounts before they become a liability.
Available versionsEntra ID Free, Premium P1, Premium P2 (included in Business Premium and E3/E5)
Multi-factor authentication rollout
Conditional access policy design
Single sign-on for third-party apps
Guest access review and cleanup
Entra ID Protection risk-based sign-in policies
Microsoft Purview
Data governance & compliance
Data loss prevention, information protection, and eDiscovery across Exchange, SharePoint, Teams, and OneDrive. We set sensitivity labels and DLP policies around the data types that actually matter to your business, configure retention so legal holds and audits aren't a scramble, and keep policies from blocking everyday work.
Available versionsPurview DLP, Information Protection, eDiscovery Standard/Premium (varies by plan)
Sensitivity label and DLP policy design
Retention and legal hold configuration
eDiscovery case setup
Compliance reporting for auditors
Data map setup for cross-service data discovery
Not sure which Microsoft 365 plan fits your team?
Send us your user count and current setup, and we'll recommend the plan mix that fits your budget and compliance needs — no obligation.
